Breeze Premier features batch processing. Instead of creating individual transactions, you create them in a group, giving you additional accounting controls and ensuring greater accuracy.
When you first create a batch, it's unposted -- the transactions do not affect the general ledger or sub-ledgers and can be reviewed and edited. When you post the batch, the transactions hit the ledgers. They can no longer be edited; they can only be reversed.
Note: If you want to opt-out of batch processing, you can change a setting in the Company screen.
To create a batch
In this example, we'll show you how to create a receipt batch.
You have a stack of rent checks from owners. Before you enter them as receipts, you count the number of checks and add up the total amount.
Go to Accounting > Batches and click Add New.
Select a Batch Type; in this case, Receipt.
In the Total Declared field, enter the total amount of the receipts.
In the Items Declared field, enter the number of receipts.
Click Save. Breeze displays the New Receipt screen, so you can enter the first receipt.
Complete the Receipt screen as you would normally. (Select a property and owner, review the charges, and enter a payment reference.)
When you click Save, Breeze displays the New Receipt screen again, so you can enter the next receipt in the batch.
The Batch label tells you that this receipt is part of an unposted batch and that it is the second receipt of two.
Continue entering receipts until you have finished the batch.
After you enter the last receipt in the batch, Breeze displays the Batch screen again.
At the top of the screen, you can see fields for "Declared" and "Entered". If the numbers do not match, it means there is a data entry error. For example, you declared the totals incorrectly, or you entered the amounts on the receipts incorrectly, or you got the number of receipts wrong. Review the batch and correct any errors. If the "Declared" numbers are wrong, you can edit them. You cannot post the batch until the numbers match.
Before you post the batch, you can run a batch report. You can also review the transactions and edit them as needed.
When you have made sure that the batch is accurate, click Post.
The label now shows that the batch has been posted and deposited.
Note: If you select the wrong Batch Type by mistake (at the start of the procedure), you can't edit it on the Batch screen. You have to exit the screen and start a new batch.
Reversing Transactions
After you post a batch, you can no longer edit the transactions in it. You can only reverse them.
Breeze Functions That Create Multiple Transactions
There are several Breeze functions that create batches, including Monthly Posting, Late Fees, Pay Owner, Post Recurring Payables, Post Recurring JEs, Pay Management Fees, Batch Charges, and Batch Receipts.
In some cases, you can decide whether you want a posted batch or an unposted batch. The Monthly Posting screen is shown below.
Post means create an unposted batch.
Post to G/L means create a posted batch.
In other cases, the function only creates unposted batches; for example, Pay Owner.
One-Time Transactions
One-time transactions are not created in batches. For example, if you are on the Resident screen and click Add Charge, Breeze does not open the Batch screen; instead, you are taken directly to the Charge screen. When you save the charge, it is posted automatically.
The same is true for receipts added from the Owner screen, and payables added from the Vendor screen.