A bank account in Breeze records all activity that happens at a physical bank account. For example, if you record a receipt in Breeze it should correspond to a real deposit at your bank. If you make a payment in Breeze it should correspond to a real payment that comes out of your bank account.
When you link a property and GL account to a bank, it means that whenever you enter a transaction in Breeze at the property that impacts that GL account, a transaction must occur at the physical bank as well.
You can link a single bank account to multiple properties. In this case, the balance in the bank account equals the sum of property accounts it is linked to.
To add a bank account
Go to Accounting > Banking > Bank Accounts and click Add New.
Complete the screen. The following sections describe each screen tab in detail.
Bank Account Tab
Nickname: Enter a short name for the bank account. The nickname appears on Breeze screens where you select a bank account. Once you enter the nickname, do NOT change it. Online Payment Processing uses the nickname as an identifier for the account. If you change the nickname, Online Payment Processing will fail.
Account Number: Enter the bank account number.
Description: Enter the complete name of the bank account, or other descriptive text.
Property G/L: Use this part of the screen to link properties to the bank account. For each property, you select the cash account that is linked to the bank account. This section also shows links that were made on the property screen. (On the Property screen, you can link a property to an existing bank account.)
Next Numbers Tab
Use this tab to enter the next number to use for each type of transaction.
Payment Setup Tab
Complete this tab if you plan to print checks from Breeze.