Monthly charges consist of fees and other recurring charges; for example, charges for parking or storage lockers.
We recommend that you post the next month's charges on the 25th of the current month. In this way, if an owner pays fees early, there will be a matching charge, and you won't have to create a prepayment.
To post monthly charges
Go to Accounting > Accounts Receivable > Monthly Posting.
Select one or more properties and enter the Post Month. (The Post Month is the month the charges are for. If you post charges early, for example, near the end of the month, select the next month as the Post Month.)
Click Display to preview the charges that will be created.
Click Post or Post to G/L to create either an unposted or a posted batch of charges.
Note: If it is the owner's move-in month, they will not be included in the Monthly Posting. When they are moved into the unit, there will be a prompt to charge the first month's fees and deposit.
What do I do if an amount is incorrect?
If an amount on the report is incorrect, you should change the source data--the Scheduled Charge on the Owner screen--so that the amount will be correct the next time you run Monthly Posting.
Open the Owner screen.
Scroll down to Current Scheduled Charges and click the Edit icon.
Change the amount of the charge.
Click Save.
Return to Monthly Posting and rerun the report. The new amount will appear on the report.
Click Post to create the charges.
Automated Task
You can set up an automated task for monthly posting.
Last Monthly Posting
On the Property screen, you can view the date of the last monthly posting.
The date refers to the month. In the example, monthly posting was last run for October.
If you need to rerun monthly posting, you can change the date. For example, you ran monthly posting on September 25th, creating rent charges for October. But on September 26th, two new tenants rented units in your building. You can change the Last Posted date to 09/2021 and run monthly posting again for the property. The function will only create charges for the new tenants--it will not create duplicate charges.