By default, prepayments are applied automatically to the next available charge. For example, an owner pays you on the 20th for next month's fee assessment. There is no fee charge in the system, so the receipt is entered as a prepayment. When monthly posting is run on the 25th, the fee charge is created, and Breeze automatically applies the prepayment to it.

If you want, you can turn off the automatic application of prepayments, and apply them manually.

Go to the Account Settings tab of the Company Settings screen. Click the Edit icon (the pencil), and de-select the check box for Auto-Apply Prepayments.

Changing the setting does not affect existing prepayments (they will still be applied automatically), but it does affect all new prepayments.

You can apply a prepayment to a charge by creating another receipt. For example, an owner has a prepayment of $200 and two open charges. When you add a new receipt, the screen shows the charges and the prepayment.

The Available Prepay is shown in the top part of the screen; the open charges are shown in the bottom part. To apply the prepayment, select one or more of the charges.

Click Save.

If the new receipt nets to zero (0), it is called a Zero Receipt.