Breeze comes with a pre-configured chart of accounts (COA). To view it, go to Admin > GL Account.

On this screen, you can view the accounts and drill down to individual ones. You can also add new ones as needed.

You can delete accounts if there are no transactions posted to them. To delete an account, go to Admin > Toolbox > Delete Objects.

Accounts are grouped into sets by using a Heading account and a Total account as the "bookends" with the Regular accounts in the middle, to create the following structure:

Heading account
- Regular account
- Regular account
- Regular account
Total account

Regular accounts are used in transactions; Heading and Total accounts only appear on reports.

An example is shown below.

This example has the following structure:

Heading Account – 1100-0000 CASH
- Regular Account – 1110-00000 Operating Cash
- Regular Account – 1115-00000 Credit Card
- Regular Account – 1120-00000 Escrow Cash
Total Account – 1190-00000 TOTAL CASH

The Regular Accounts total into 1190-00000 TOTAL CASH. The TOTAL CASH account totals into 1990-00000 TOTAL ASSETS. TOTAL ASSETS totals into 9990-00000 TOTAL OF ALL. Smaller sections are nested into larger ones.

By following this structure, you can make sure that data flows correctly through the COA, allowing reports to display the correct information.

The purpose of the chart of accounts is to structure and format the data that goes into Financial Reports. Before you make any changes to the COA, you should run the Financial Reports you will use on a regular basis and see if they need to be changed.

In Breeze, the Financial Reports are based on account trees. The tree determines which G/L accounts are used in the report, the order they are presented in, and how they are displayed. Breeze Premier includes a set of standard account trees, but you can add custom account trees, if needed.

You can use the Filters to view a specific subset of the accounts.

In this example, we selected Income Statement in the filter. The result is shown below.

There is a report on the Chart of Accounts that can be exported to Excel or PDF. Go to Reporting > Admin Reports > Chart of Accounts.

To export the report, click Excel or PDF at the top of the screen.